Some links may earn us a referral fee. It doesn't change our prices or rankings.
Pool Brain vs Pool Office Manager
Pool Brain charges a base fee plus a fee per field technician. Pool Office Manager charges per user, counting office staff and technicians. Which is cheaper depends on how many technicians and office users you have.
Sources checked 2026-10-19 (Pool Brain) and 2026-10-19 (Pool Office Manager). How we calculate and verify prices.
Monthly subscription cost by company size
| Company size | Pool Brain pricing | Pool Office Manager pricing | Lower subscription |
|---|---|---|---|
| 50 pools, 1 tech, 0 office | $115 estimate | $125 | Confirm estimate |
| 100 pools, 1 tech, 1 office | $115 estimate | $150 | Confirm estimate |
| 200 pools, 3 techs, 1 office | $245 | $200 | Pool Office Manager |
| 400 pools, 4 techs, 1 office | $310 | $225 | Pool Office Manager |
| 600 pools, 5 techs, 2 office | $375 | $275 | Pool Office Manager |
| 1000 pools, 8 techs, 2 office | $570 | $350 | Pool Office Manager |
Monthly billing, subscription only, no add-ons. Estimates cannot establish a winner. Select a company size to adjust it in the calculator, or run your exact numbers →.
A worked example for a small team
At 200 pools, 3 field technicians and 1 office user, billed monthly: Pool Office Manager calculates to $200 per month, $45 less per month than the other option. This is a subscription comparison using our recorded prices, not a statement that it is the better product.
Compare this company size in the calculator →
What can change the answer?
- Pool Brain: Each additional field technician adds to the subscription; office users are included in the published model.
- Pool Office Manager: Count everyone who logs in, including office users. Required paid integrations can add to the total.
Start with the features you need
The same company size can need a different plan when a feature is required. A feature listed somewhere on a vendor pricing page is not a guarantee that every plan includes it.
| Requirement at this company size | Pool Brain | Pool Office Manager |
|---|---|---|
| No must-have selected | $245Standard | $200Standard |
| QuickBooks required | Not confirmed on pricing page | $225Standard |
| Route optimization required | Not confirmed on pricing page | $200Standard |
Required plan changes are included when our data explicitly models them. “Not confirmed” means the vendor pricing page did not establish it, not that the feature is absent. Confirm plan-level availability before buying.
Side by side
| Feature | Pool Brain pricing details | Pool Office Manager pricing details |
|---|---|---|
| Billing | $50/mo base for unlimited office users plus $65/mo per active field technician. Both figures are the defaults in the pricing calculator script on poolbrain.com/pricing (checked 2026-10-16); the page draws the visible number with JavaScript. | $125/mo for the first user plus $25/mo per additional user (office and field both count as users). |
| Add-ons | Vendor says all features and free setup included. | QuickBooks Online +$25/mo, customer texting from $10/mo, video storage +$25/mo. |
| Payment fees | Not stated. | Not stated on pricing page. |
| Chemical tracking | ✓ Listed | ✓ Listed |
| Route optimization | Not confirmed | ✓ Listed |
| QuickBooks | Not confirmed | Add-on |
| Customer portal | Not confirmed | Not confirmed |
| Best for (our take) | Larger multi-tech pool companies wanting strict tech workflows | Teams that want per-seat pricing and QuickBooks sync |
| Source | Pool Brain pricing ↗ (Some links may earn us a referral fee. It doesn't change our prices or rankings.) (2026-10-19) | Pool Office Manager pricing ↗ (Some links may earn us a referral fee. It doesn't change our prices or rankings.) (2026-10-19) |
Fit suggestions summarize the pricing model and published information; they are not hands-on product reviews. Payment processing, setup, texting and unmodeled extras are outside the cost table. Read the methodology.